Eastern Kentucky University
Faculty Handbook

PART II- ORGANIZATION AND ADMINISTRATION OF THE UNIVERSITY

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BOARD OF REGENTS The Board of Regents governs the University. The membership of the Board is determined by Kentucky Revised Statue 164.320, which states that the Board shall consist of eight members appointed by the governor, one member of the teaching faculty, one member of non-teaching staff, and one member of the student body. The members of the board shall select a chairperson annually. The terms of appointed members shall be for six years or until their successors are appointed and qualified. The governor shall make such appointments within 30 days after the expiration of the term of each member. Not more than two appointed members of any board shall be residents of one county; in addition, the appointed members of any board shall reflect the proportional representation of two leading political parties of the Commonwealth based on the state's voter registration. Membership on the board shall reflect no less than proportional representation of the minority racial composition of the Commonwealth. Appointments to fill vacancies shall be made in the same manner and within the same time after the occurrence of the vacancy as regular appointments. The person appointed shall hold the position for the unexpired term only. The faculty regent shall be a teaching or research member of the faculty of the rank of assistant professor or above and shall be elected by secret ballot. All faculty members of the rank of assistant professor or above, or librarians holding comparable ranks, are eligible to vote. The faculty regent shall serve for a term of three years and until a successor is elected and qualified. The faculty regent shall be eligible for reelection but shall not be eligible to continue to serve as a member of the Board if no longer a member of the teaching staff of the University. Elections to fill vacancies shall be for the unexpired term and shall be held in the same manner as the original election. The staff regent shall be any full-time staff member excluding the president, vice presidents, academic deans and academic department chairs, and shall be elected by secret ballot by the employees who do not hold academic rank. The staff regent shall serve a term of three years and until a successor is elected and qualified. The staff regent shall be eligible for reelection but shall not be eligible to continue to serve as a member of the Board if no longer a member of the staff of the University. Elections to fill vacancies shall be for the unexpired term and shall be held in the same manner as the original election. The student regent shall be the president of the student body of the University. The Board meets a least once each quarter and in special meetings at the call of the chairperson of the Board.

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OFFICE OF THE PRESIDENT The President is appointed by the Board of Regents and serves as the executive officer of the Board of Regents, the President of the Faculty, and the chief administrative official of the University. By provision of Kentucky Revised Statutes, the President is also a member of the Council of Presidents, which is an advisory body of public university presidents to the Kentucky Council on Postsecondary Education. As executive officer of the Board, the President recommends for the Board's consideration budgets and policies for the operation of the institution and implements these budgets and policies after their adoption. As President of the faculty and the chief administrative official of the University, it is the President's responsibility to give direction to the affairs of the University and to represent the institution with a variety of constituent groups.

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OFFICE OF ACADEMIC AFFAIRS The Provost/Vice President for Academic Affairs and Dean of the Faculties serves as the chief academic officer of the University. The Provost is responsible to the President for the coordination of all phases of the instructional program and institutional research. In addition, the Provost for Academic Affairs supervises the preparation of position specifications for instructional staff and administrative personnel connected with instructional activities; makes recommendations to the President concerning staff needs and appointments, promotions, or dismissals for all instructional personnel and administrative personnel related to instruction; and, as the person responsible for the coordination and development of all academic programs, serves as chair of the Council on Academic Affairs. The Associate Vice President for Research and Dean of Graduate School reports to the Provost and provides leadership in the administration of graduate education and is responsible for coordinating curricula and courses at the graduate level and for admissions into the Graduate School. Graduate Education advises graduate students of available programs and is responsible for publications related to the graduate program. The Offices of Natural Areas and Sponsored Programs report to the Associate Vice President for Research and Dean of Graduate School. In addition, the externally funded McNair program reports to this office. The Director of the McNair Project reports to the Associate Vice President for Research and Dean of Graduate School and is responsible for ensuring higher education opportunities for students from disadvantaged backgrounds, administering quality project management, and facilitating institutional leadership. The Director of Natural Areas reports to the Associate Vice President for Research and Dean of Graduate School and is responsible for the management, development, and utilization of Lilley Cornett Woods, Maywoods, Environmental and Educational Laboratory, and Pilot Knob State Nature Preserves. These natural areas provide unique off-campus instructional and research facilities for the University, serve as instructional sites for elementary and secondary schools, and provide recreational areas for the public. The director also works with governmental and private agencies in the identification monitoring, and acquisition of natural areas in Kentucky and the Appalachian region. The Director of Sponsored Programs reports to the Associate Vice President for Research and Dean of Graduate School and is responsible for coordinating institutional efforts with state and national agencies and appropriate foundations in securing support for instructional, research, and public service programs. The Special Assistant for Diversity is responsible to the Provost for Academic Affairs and will work directly on issues involving recruitment and retention of minority faculty and staff and monitor compliance with the Kentucky Plan. The Assistant Vice President for Enrollment Management is responsible to the Provost for Academic Affairs. The Assistant Vice-President serves as a liaison for Academic Affairs. In addition, the Assistant Vice President coordinates programs and activities designed to enhance the educational experiences of undergraduate students and coordinates university-wide undergraduate educational programs that pertain to the recruitment, enrollment, retention, and graduation of students. The Director of Academic Advising and Retention reports to the Assistant Vice President for Enrollment Management and is responsible for providing administrative support to and coordination of the University's undergraduate advising system. Every Eastern undergraduate is assigned an advisor. Selected departmental faculty serve as advisors to students with declared majors; other faculty serve as advisors for undeclared students. In conjunction with the Director of First Year Programs, the Office of Academic Advising supports activities for the Freshmen Summer Orientation Program. Over 2,500 freshmen and transfer students are advised and registered each summer through this program. The office coordinates tutoring efforts on campus for all students including supplemental instruction, group, and individual tutoring. The office also coordinates the mentoring program. The Director of Education Pays Program reports to the Assistant Vice President for Enrollment Management and assists qualifying students to develop academic skills, explore careers, and acquire job skills. The Director of Student Support Services (NOVA) reports to the Assistant Vice President for Enrollment Management and aids in the retention and graduation of students with academic deficiencies who meet the eligibility requirements of the program. The Director of Admissions reports to the Assistant Vice President for Enrollment Management and is responsible for the admission and readmission of students into the University. The director also is responsible for the coordination of recruitment activities and conducts programs to attract students to the University. The Director of Admissions works with University committees in the establishment of admission standards and other academic standards pertaining to the enrollment of students. The Director of Educational Talent Search reports to the Assistant Vice President for Enrollment Management and assists students who want to attend post-secondary institutions by offering special services. The Director of Student Financial Assistance reports to the Assistant Vice President for Enrollment Management and administers the processing and maintenance of records pertaining to loans, stipends, and work study grants provided to students under the National Direct Student Loan and Guaranteed Student Loan programs, the Educational Opportunity Grant programs, the Student Employment programs, and the Veterans Administration Educational program. The Coordinator of Academic Athletic Services reports to the Assistant Vice President for Enrollment Management and assists student athletes with achieving standards of excellence athletically and academically. The Director of Transition and University Services reports to the Assistant Vice President for Enrollment Management and assists students in achieving their maximum potential and enhance their chances for academic success. The Director is also responsible for the coordination, administration, and planning for the academic achievement tests that are required by the University and education community. The types of tests provided include national standardized tests, state assessments, and locally developed exams. Eastern Kentucky University students and other registered examinees are provided the opportunity to become a test participant in a friendly and comfortable environment. The Registrar reports to the Assistant Vice President for Enrollment Management and is responsible for the enrollment of students; the preparation, maintenance, security, and delivery of the academic records of the University; the administration of the minimum scholastic standards policy; and the certification of student honors. The Director of Upward Bound Program reports to the Assistant Vice President for Enrollment Management and is responsible for coordinating the selection of students with college potential in order to improve their academic skills and provide them with the motivation necessary to succeed in college. The Executive Director of Institutional Effectiveness and Research is responsible to the Provost for Academic Affairs for implementation of the University's Strategic Plan, prepares for Eastern Kentucky University's Southern Association of Colleges (SACS) accreditation reviews, coordinate efforts to address the University's assessment needs, responds to and prepares reports for Council on Postsecondary Education, and is responsible for other duties as assigned by the Provost and the President. The Executive Director is also responsible for Institutional Research. Institutional Research reports to the Executive Director of Institutional Effectiveness and Research and provides academic and student data and information about the University to the administration, faculty, and staff. In addition, the office is responsible for developing and administering a continuing program of institutional self-study, providing assessment data for policy analysis and for continuous improvement of effectiveness. The office conducts special surveys and reports regarding particular issues, as well as providing regular sets of data on a continuing basis. The Associate Vice President for University Programs is responsible for maintaining the full and part-time faculty handbooks, the Graduate and Undergraduate Catalogs, coordination of the evaluation of academic administrators, the administrative internship for women and minorities and other duties as assigned by the Provost. The Associate Vice President serves as vice chair of the Council on Academic Affairs and as vice-chair of the Provost Council. The Offices of Appalachian Studies, Cooperative Education, International Education, EELI, Center for Teaching and Learning, and Women's Studies report to the Associate Vice President for University Programs. In addition, faculty development, general education curriculum, the American Democracy Project, and GSO courses (in conjunction with Student Affairs) are coordinated by this office. The Center for Teaching and Learning is responsible to the Associate Vice President for University Programs for upgrading instructional skills/retraining, faculty development activities, academic administrator internships, the teaching consultation process (TCP), and other activities as needed. The Director of Appalachian Studies reports to the Associate Vice President for University Programs and coordinates and promotes a multi-disciplinary approach toward teaching, research and service on issues pertaining to Appalachia. The Center endeavors to engender an interdisciplinary education that dispels unwarranted myths and stereotypes about Appalachia while exploring themes that nurture an awareness of the region: its history, culture and people. The Director of Cooperative Education reports to the Associate Vice President for University Programs and is responsible for the coordination of cooperative education. Responsibilities include the recruitment of students and employers, and the development, implementation, and evaluation of the cooperative education program. The Director of EELI reports to the Associate Vice President for University Programs and aids in preparing students for study in American colleges and universities by helping them improve their English skills for personal, academic, and professional purposes. The Director of International Education reports to the Associate Vice President for University Programs and serves as the designated University official to assist all international students with their legal requirements and their relations with the United States office of Immigration and Naturalization Services and other official agencies. The Director may also advise and assist international students with other needs as they arise. The Director of Study Abroad reports to the Director of Internal Education and aids and advises students and faculty regarding opportunities for study and teaching abroad. The Director of Women Studies reports to the Associate Vice President for University Programs and its purpose is to recognize and validate the experience and contributions of women and to bring women more fully into the college curriculum. The Deans of the Colleges are responsible to the Provost for Academic Affairs for the administrative and academic leadership of their respective colleges, fulfilling the established purposes of their respective colleges, actively supporting the policies and procedures of the University, developing operational policies for their respective colleges, and participating in the development of new or modified University policies and procedures. More specifically, the academic deans are expected to provide leadership in their respective colleges in the following areas: Student academic services: Advising and scheduling, administering student academic regulations and records, and certifying undergraduate degree requirements. Faculty affairs: Supervising recruitment, evaluation, promotion and retention, and making recommendations in these areas and in faculty compensation; promoting faculty development with the goal of enhancing the teaching, public service, and research functions; and facilitating internal college communication and communication between the college and other components of the University. Programs and courses: Participating in program and course development and evaluation, maintaining an awareness of developments as they apply to disciplines within the respective college, and being alert to possibilities for inter- and intra-college interdisciplinary programs and courses. Is charged with supervising the general education program in the college and providing leadership in developing the University general education program by virtue of the primacy of the colleges in general education. Deans are responsible for the coordination of their colleges' contributions to the general education program. Resources utilization: Coordinating and reviewing college budget requests and implementing college and departmental budget appropriations, acting as steward of the human and physical resources of the college, and gathering and applying management information data for internal and external requirements of the institution. External relationships: Maintaining contact and interaction with appropriate external public groups, organizations, and agencies; securing outside support consistent with University policies and practices; coordinating college participation in public service programs; and supervising participation in the University's extended campus program. Research: Encouraging faculty research, approving of research proposals for submission to appropriate offices, and exercising leadership in applying research to enhance the instructional program. The Associate Deans of the Colleges are responsible to the Deans. The Associate Deans will be actively involved in academic affairs and will work closely with the Dean's administration, management, an staff of the colleges and may be called upon by the Provost for occasional university-wide duties. The Associate Deans will also serve on various college committees. The Associate Deans will assist with planning and coordination of student recruitment, representing the college on the Council on Academic Affairs, advising, retention, and graduation activities, faculty development, planning and implementation of degree and non-degree programs, college curriculum, and the ongoing planning and coordination of a strategic plan. The Assistant Deans of the Colleges are responsible to the Associate and College Deans. The Assistant Deans will be actively involved in academic affairs and will work closely with the Dean's administration, management, and staff of the colleges. The Associate Deans will also serve on various college committees. The Academic Department Chairs are responsible for the administrative and academic leadership of their respective departments. The responsibilities of the department chair include:. Serving as a faculty member with teaching, service, and scholarly responsibilities The department chair also provides leadership in several areas including department governance, instruction, faculty affairs, student affairs, external communication, budget and resources management, office management, and professional development. Department governance: Conducting regularly scheduled department meetings; developing and implementing long-range department goals, plans, programs, and policies; providing department services to the University, community, and state; preparing department accreditation and evaluations; serving as department advocate; and encouraging and motivating faculty and staff to communicate ideas for improving the department Instruction: Scheduling on-campus and extended campus classes; preparing catalog copy; supervising and evaluating class instruction; and coordinating curriculum, course, and program revisions. Faculty affairs: Recruiting, selecting, and assigning faculty; monitoring and evaluating faculty service and performance for promotion, tenure, and merit pay purposes; making recommendations concerning unsatisfactory faculty and staff performance and termination; preventing and resolving conflict among department faculty; and maintaining morale through motivation and encouragement of faculty and staff. Student affairs: Recruiting, selecting, advising, and counseling students. External communication: Communicating department needs to deans; maintaining the department's image and reputation; maintaining liaison with outside individuals, groups, agencies, and institutions including correspondence, requests for information, completion of forms and surveys related to their departments. Budget and resources: Preparing and administering the department budget including establishing priorities for capital outlay and use of travel and other funds, seeking outside funding and encouraging writing of grant proposals, and preparing annual reports. Office management: Managing and monitoring department equipment and facilities including security and maintenance, supervising and evaluating clerical and technical staff, and maintaining department records including student records. Professional development: Motivating and encouraging faculty in effective teaching, research, publication, and participation in learned and professional meetings and societies. The department chair also performs other duties as assigned by the dean of the college. The Dean of Continuing Education and Outreach Programs reports to the Provost for Academic Affairs and is responsible for the administration of all extended campus locations, distance education, workforce education, community education, conferencing/event planning, summer session, and instructional media & media resources. The Associate Dean of Continuing Education and Outreach is responsible to the Dean of Continuing Education and Outreach. The Associate Dean will be actively involved and will work closely with the Dean's administration, management, and staff. The Associate Dean oversees units responsible for non-credit courses and the issuing of continuing education credits, community education, training and development conferences, event planning and creates new opportunities for programs and external partnerships. The Director of Community & Workforce Education is responsible to the Associate Dean and the Dean of Continuing Education and Outreach. The Director will be actively involved in reaching out to serve businesses and industries as an educational partner in the professional development and success of their employees and companies by providing a variety of consulting, training, and support services. The Director of Media Resources reports to the Dean of Continuing Education and Outreach and is responsible for providing the University faculty and staff with media materials and production facilities. The division maintains and operates a library of commercially produced films, videotapes, audiotapes, and multimedia materials. The division also provides graphic art and photographic services for the production of original materials. The division is also responsible for the University's television and public radio operations. The division coordinates with faculty and staff in the production and distribution of instructional, promotional, and public service television materials for on and off campus distribution and aids in the coordination of video teleconferences. The division supervises the installation and maintenance of the University's media equipment. The division is responsible for the operation and programming of the University's public radio stations, WEKU-FM and WEKH. Also, the division provides facilities and assists in the training and evaluation of students majoring in broadcast production. The Director of the Arnim D. Hummel Planetarium and Dorris Museum reports to the Dean of Continuing Education and Outreach and is responsible for the administration of the planetarium and museum. The director produces, promotes, and schedules activities associated with the planetarium and coordinates educational, public service, and entertainment use of the facilities when operational. When operational, the museum will contain, protect, and make available for educational use the artifacts and materials of the collection. The curator will manage the collection; maintain detailed and accurate records of all objects that comprise the collection; prepare and maintain interpretative, educational exhibits; and conduct educational programs for visitors. At the date of this publication, no reopening date for the museum has been established. The Dean of Libraries reports to the Provost for Academic Affairs and is responsible for the acquisition and maintenance of library holdings appropriate for the academic programs of the University and the provision of library and learning resources service consistent with the academic interests and needs of both students and faculty. The Director of The Honors Program reports to the Provost/Vice President for Academic Affairs and Dean of the Faculties and is responsible for the administration of the University Honors Program. Responsibilities include student recruitment and selection, faculty selection, scheduling, extracurricular enrichment programs, and overall coordination of the program. The Director of Information Technology and Delivery Services reports to the Provost/Vice President for Academic Affairs and coordinates the use of computing resources related to instructional and research activities. Services provided to faculty, staff, and students include consultation, purchasing advice, education, and program support, as well as the operation and maintenance of computing equipment for academic applications. Responsibility also includes campus-wide telephone service, including installation and maintenance, switchboard operation, telephone billing, and preparation of student and faculty/staff telephone books. This division also provides systems design, programming, training, documentation, and consulting services regarding administrative management information as well as being responsible for providing support for university administrative related information processing requirements.

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ATHLETICS The Director of Athletics is responsible to the President in providing opportunities for participation in athletic competition and physical activities designed to enhance the intellectual, social, emotional, ethical, and physical development of the student-athlete. Currently, EKU sponsors seventeen varsity sports on the Division I level as a member of the Ohio Valley Conference. The university fields men's teams in baseball, basketball, cross country, football, golf, indoor and outdoor track & field and tennis. Women compete in basketball, cross- country, golf, indoor and outdoor track & field, soccer, softball, tennis and volleyball. The athletics program is viewed as an integral part of the total educational program. EKU student-athletes have consistently excelled in the classroom earning a record number of OVC academic banners.

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CHIEF OF STAFF POLICY, COMPLIANCE AND GOVERANCE The Chief of Staff reports directly to the President on all matters related to the University and serves as staff liaison and Assistant Secretary to the University Board of Regents. The Executive Director of Policy, Compliance and Governance is responsible for the Equal Opportunity Office and the Division of Human Resources and Payroll Services. The Executive Director also works with the President and other University officials on matters related to University governance, policy and compliance. The Equal Opportunity Office, working with the President and other University officials, is responsible for the development, implementation, administrative management and policy implementation of the University's equal opportunity and affirmative action program, policies and procedures for EO/AA compliance, including University recruitment and selection activities. The office also conducts workshops on sexual harassment and discrimination issues and coordinates the submission of employment-based immigration petitions to the United States Immigration and Naturalization Services for the benefit of foreign national faculty and staff members. The Equal Opportunity Office also receives and facilitates the resolution of grievances filed in accordance with the University's policies of nondiscrimination and sexual harassment. The Director of Human Resources & Payroll Services is responsible for recruiting and processing applications for all nonteaching positions, maintaining all personnel records, administering all payroll and fringe benefits programs, administering employee development programs, and assisting management and supervisors in employee relations.

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FACILITY SERVICES The Director of Facilities Services is responsible for the maintenance of the University physical plant and care of the grounds. The Division of Facilities Services is also responsible for the custodial care of all buildings, including dormitories and University rental housing units; for the operation of the heating plant; and for maintenance and service of University owned vehicles and equipment. Also, the division coordinates relevant activities involving appropriate agencies of the Commonwealth of Kentucky Division of Facilities Management and non University contractors.

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OFFICE OF FINANCIAL AFFAIRS & TREASURER The Vice President for Financial Affairs and Treasurer is responsible to the President of the University for the proper administration and coordination of the fiscal affairs of the University. Functions of the University program that are of a business or financial nature are organized under and performed by the Office of Financial Affairs and the Vice President is involved in all phases of the University program whenever financial matters are concerned. The Associate Vice President for Financial Affairs is responsible to the Vice President for Finance and assists in the implementation and review of University financial policies and procedures, monitors national, state and university financial activities that may affect university activities, and provides support to the Vice President for Financial Affairs and the other Finance division offices. The Director of Budgeting is responsible for budget analysis and monitoring, development of budget recommendations, preparation of university budgets and state budget requests, processing of budget documents and other related tasks. The Director of Accounting and Financial Services is responsible for recording and reporting all financial transactions of the University, including accounts payable, student organizations, employee travel, student refunds, and externally funded programs. The Director of Student Accounting Services is responsible for billing, receiving, safeguarding, and distributing funds due the University as tuition, fees, rentals, sales, assessments, and allocations. The division also initiates tuition-related refunds and maintains check-cashing services for the University, National Direct Student Loan Program payments and receipts, accounts payable, student refunds, and federally funded programs. The Director of Purchases and Stores is responsible for the procurement, receipt, and delivery of materials, services, and equipment specified by University departments. The Division operates a central stores service for all University divisions and departments.

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GOVERNMENT RELATIONS The Executive Director of Government Relations advises and supports the President in all government relations activities including, but not limited to local, state and federal legislative, executive and CPE activities

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INTERNAL AUDIT The Director of Internal Audit provides an independent, objective assurance and consulting activity to the University and its affiliated organizations. The director performs operational, compliance, and financial audits of all university activities in accordance with The Institute of Internal Auditors' Standards for the Professional Practice of Internal Auditing. The objective of internal audit is to provide the management of EKU and Board of Regents with on-going risk assessments, constructive recommendations, reliable opinions, and timely assistance. The director reports administratively to the President and maintains direct communication with the Board of Regents. To ensure independence and objectivity, the director has no direct responsibility or authority for activities or operations that may be audited or reviewed. The director serves as the liaison to all external auditors.

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THE OFFICE OF STUDENT AFFAIRS The Vice-President for Student Affairs is responsible to the President for matters relating to student affairs, including the university bookstore, counseling, career services, first year student programming/orientation, dining, EKU campus student safety, Greek life, health services, mediation services, multicultural and international students, non-traditional students, student involvement and leadership, student housing, campus recreation, University Chaplain, and other student services. The Associate Vice-President for Student Affairs is responsible to the Vice President for Student Affairs for administration and coordination of various Student Affairs' Departments. The Director of University Housing, Campus Recreation and Intramurals Services, Greek Life, and Student Involvement and Leadership also report to the Associate Vice-President for Student Affairs. Incumbent in these duties are recruitment, selection, training and evaluation of professional staff and student staff. A variety of other administrative duties are also performed through the student life divisions, as well as committee representation for student life community. The Director of Campus Recreation and Intramural Services is responsible for the planning and scheduling of recreational sports activities, and club sports for the campus of Eastern Kentucky University. Other services include coordination and event planning for the new student recreation center. The Director of Greek Life is responsible for the Greek life and organization activities on campus. Included in this responsibility is overseeing the Universities Greek system which involves student leadership development/training and advising development/implementation of Greek Programs and Housing. The Director of Student Involvement and Leadership is responsible for the planning, implementation, and evaluation of activities while utilizing student development and student involvement theory. Other services include assisting students in their overall growth and development through special programs. The Director of University Housing is responsible for providing leadership and direction for the overall housing program. Included in this is the responsibility for residence halls, their operations and staffing, and the development of a living/learning community within each building. The Director of University Housing is also responsible for the on going contractual activities in terms of housing assignments, reassignments and facilities. The Associate Vice-President/Dean of Students is responsible to the Vice President for Student Affairs for administration and coordination of various Student Affairs' Departments. The Directors of First Year Programs/Orientation, Student Health Services, Multi-cultural Student Affairs/International Students, Non-traditional Students, and the Counseling Center also report to the Associate Vice-President/Dean of Students. Incumbent in these duties is accountability for the development and oversight of a seamless and coordinated delivery of student services. The Director of the Counseling Center is responsible for the administration of all services provided by the Center including personal and career counseling; consultation to faculty; and referral services to faculty, staff, and students. Other services included career planning and interpersonal effectiveness classes taught by the staff, which is composed of three licensed psychologists, and two counselors certified at the master's level. Substance abuse assessment and counseling is also provided at the Counseling Center. Moreover, the Center provides a training function in conjunction with the Department of Psychology. Additionally, the Center operates in a preventive capacity via workshops and presentations offered to faculty, staff, and students on mental health issues. The Director of First Year Programs/Orientation oversees, and is committed to, delivering orientation services to all students and their families. Programs are provided in the areas of college orientation and academic skills. The Summer Reading Assignment and the University Date Book are also initiatives of this Office. The Director of Multi-cultural Student Affairs is responsible for delivery of diversity education for students and student support services. Included in this is various programmatic and administrative activities, student educational programs, and diversity programs particularly in the area of leadership, outreach services, and collaborative University efforts. The Director of Student Health Services is responsible for the ambulatory care center that is located on the first floor of the Rowlett Building. Physicians, registered nurses, and administrative personnel make up the staff that provides primary medical care for all students at the University. Immunization and mental health clinics are important components of this care. Preventative medicine and health education are emphasized. The Director of Career Services is responsible for providing career advising and job search assistance for the student and alumni population of Eastern Kentucky University. The division provides resume' critiques, mock interviews, career fairs, campus interviews, job listings, a resume database, and employer contacts. The office serves employers by assisting them in connecting with EKU students and alumni. The Director of Mediation is responsible for promoting and teaching the mediation process to all students at the University in need of these services. Included in this is the scheduling and participation of conflict resolution and conflict management. The Director of University Bookstore (Barnes & Noble) is responsible for maintaining necessary books and supplies for sale to all members of the University community. The division also stocks and sells various supplies and novelty items related to University activities. The Director of University Dining Services is responsible for the day to day operations of the Powell Building Fresh Food Company, Fountain Food Court, Blimpie Sandwich Shop, Java City Coffee Shop and the Stratton Cafeteria Ducks on the Pond. A variety of other administrative duties are also performed to make sure all areas are serviceable to provide the entire University community dining opportunities. The Director of University Police Parking & Transportation is responsible for the coordination and supervision of police, transportation, parking, and safety services for the University Community. The Coordinator of Volunteerism is responsible for planning several university wide service projects as well as liaison to other community service events throughout Madison County. The Coordinator for Volunteerism currently serves as the Director of Madison County's Promise, which is an organization that allows EKU students ample volunteer and service-learning opportunities. The University Chaplain is responsible for scheduling the Meditation Chapel activities, and organization of various religious and civic services.

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THE OFFICE OF UNIVERSITY ADVANCEMENT The Vice President for University Advancement is responsible to the President of the University for the direction and coordination of institutional advancement programs and activities such as funding the division of Alumni Affairs, institutional marketing, communications and development. The Associate Vice President for Public Relations and Marketing reports to the Vice President for University Advancement and serves as the University's chief public relations and marketing officer and University's spokesperson. The Associate Vice President for Public Relations and Marketing manages five primary areas: News and Public Information, Marketing, Publications (print and electronic), Web Services, and Public Relations/Community Relations. In addition, the Associate Vice President provides public relations and marketing counsel to the President and President's Cabinet. The Director of Communications reports to the Associate Vice President for Public Relations and Marketing and oversees the University's news and public information efforts and serves as the President's principle speechwriter. The Director also works with all aspects of the University's academic program in providing a fair and balanced approach to preparing and disseminating news to all concerned media outlets across Kentucky, the region, and the nation. The Director of Marketing, who reports to the Associate Vice President for Public Relations and Marketing, is responsible for developing and maintaining a dynamic, balanced, and inclusive integrated marketing program for Eastern Kentucky University that supports the University's Strategic Plan. This is accomplished through the preparation and analysis of market research and planning, implementation and control of carefully crafted initiatives, the exchange of EKU's core values and success stories with external and internal audiences, ongoing communication with key target audiences, and the evaluation of the marketing program's overall effectiveness. The Director of Publications reports to the Associate Vice President for Public Relations and Marketing and is responsible for developing, coordinating, and implementing a comprehensive, University-wide external publications program for Eastern Kentucky University. The Director particularly focuses efforts on planning and directing print and electronic publication projects that impact student enrollment, student retention, and/or institutional advancement. In addition, the Director serves as editor of EKU's alumni magazine. The Associate Director of Publications reports to and assists the Director of Publications as the principle graphic designer for assigned print and electronic publications. The majority of the projects are primarily intended for external audiences. The Director of Web Services reports to the Associate Vice President for Public Relations and Marketing and is responsible for the design, maintenance, and management of the University's web site (www.eku.edu <http://www.eku.edu>). The Director assists the principle officers of the Division of Public Relations and Marketing with critical public relations and marketing assignments as they relate to web marketing-related projects. The Web Site Developer reports to the Director of Web Services and is responsible for the creation and development of University-related web sites and requests, and assists with the maintenance and updating of web content. The University Photographer reports to the Director of Communications and is responsible for developing, coordinating, and implementing a comprehensive, University-wide photography program for Eastern Kentucky University. The University Photographer creates images for EKU's news, publications, advertising, and web services, including the EKU Alumni Magazine, athletic media guides, and brochures-totaling more than 100 publications annually. The Senior Writer/Editor reports to the Director of Communications and is responsible for preparing copy for many of the University's internal and external publications including the bi-weekly electronic newsletter for EKU faculty and staff, EKUpdate. Also, the Senior Writer/Editor prepares news to be released to hometown media outlets, representing news and events affecting students attending the University. When called upon, this staff member provides graphic design support for marketing projects, including print and electronic advertising and publications. The Staff Writer reports to the Director of Communications and works closely with the Associate Vice President for Public Relations and Marketing in the preparation of feature stories, articles, press releases, impact statements, and media backgrounders as they relate to news and events involving the faculty, staff and/or students of Eastern Kentucky University. In addition, the Staff Writer will be called upon to assist with the written production of EKU's alumni magazine, annual reports, newsletters, and website text, featuring the accomplishments of EKU's faculty and staff. The Associate Vice President for Development reports to the Vice President for University Advancement and is responsible for direct supervision for all regional directors of advancement, the alumni relations staff, database administration, and prospect research. The Associate Vice President for Development serves as the official University liaison to the Eastern Kentucky University Foundation. In addition to these duties, the Associate Vice President for Development coordinates all facets of the University's planned giving program including additional training for the entire development staff. The Associate Vice President for Development provides significant assistance to the Vice President for University Advancement with the capital campaign. The Assistant Vice President for Development reports to the Vice President for University Advancement and is responsible for direct supervision of the Director of Annual Fund and the Gift Processing Associate. In addition to providing strategic and managerial leadership for annual giving programs, gift processing, and gift reporting, this individual also serves as a director of regional advancement for the population centers of Frankfort, Lexington, and Louisville, Kentucky. The Assistant Vice President for Development identifies, tracks, cultivates, and solicits major donors from a variety of sources including alumni, non-alumni, corporations and foundations located in the aforementioned locations. The Assistant Vice President for Development is also responsible for assisting with appropriate public relations and alumni relations activities and events in these areas. A Director of Regional Advancement reports to the Associate Vice President for Development and is responsible for developing and executing an aggressive major gifts program for Eastern Kentucky University in Southern and Western Kentucky and all areas and/or regions within Tennessee, North, and South Carolina, Alabama and Georgia. The Director identifies, tracks, cultivates, and solicits major donors from a variety of sources including alumni, non-alumni, corporations and foundations located in this region. The Director also is responsible for assisting with appropriate public relations and alumni relations activities and events in this region. A Director of Regional Advancement reports to the Associate Vice President for Development and is responsible for developing and executing an aggressive major gifts program for Eastern Kentucky University in the Northeast, Middle Atlantic, Upper Midwest Regions as well as in Colorado and Washington states. The Director identifies, tracks, cultivates, and solicits major donors from a variety of sources including alumni, non-alumni, corporations and foundations located in this region. The Director also is responsible for assisting with appropriate public relations and alumni relations activities and events in this region. The Director of Annual Fund reports to the Director of Regional Advancement and is responsible for developing and implementing strategies for the procuring of annual gifts in support of academic and athletic programs at Eastern Kentucky University, as well as the procurement of unrestricted annual funds for the University. The Senior Charitable Grants Writer reports to the Vice President for University Advancement and is responsible for research and preparation of all charitable grant applications for funds in support of academic and athletic programs at Eastern Kentucky University, and works in collaboration with the Vice President for University Advancement and all major gifts officers. The Director of Alumni Relations reports to the Associate Vice President for Development and is responsible for the operation of the office of Alumni Relations, and develops and coordinates programming for the Eastern Kentucky University National Alumni Association, directs the activities of the University's alumni chapters, coordinates alumni support programs in cooperation with the Division of University Development, and oversees the maintenance of alumni records. The Associate Vice President serves as executive director of the EKU National Alumni Association. The Assistant Director for Alumni Relations reports to the Associate Vice President for Alumni Relations and is responsible for all aspects of Alumni Weekend; Colonel Country fair during Homecoming, manages the Alumni Travel Program, and coordinates alumni chapter activities, develops and implements the training of volunteer leaders and the planning and coordination of alumni activities. The Assistant Director for Alumni Relations serves as advisor to the Student Alumni Ambassadors. The Data Administrator reports to the Associate Vice President for Development and is responsible for maintaining and insuring the integrity of the Alumni Data Base. The Data Administrator is responsible for the training of the users of the data base, ensuring the security and access of the data base according to established policy, and continually monitoring the data base by reports and queries for ways to improve system and to detect potential problems.

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UNIVERSITY COUNSEL The University Counsel serves as the legal counsel of the University and is appointed by the President with the approval of the Board of Regents. As principal legal officer of the University, the University Counsel advises the President and other administrative officers regarding questions of law which affect the administration of the University. The University Counsel performs legal duties for auxiliary corporations of the University as directed by the President; institutes and defends actions in courts and administrative hearings on behalf of the University; drafts and/or approves the legality and form of contracts, deeds, leases, and other legal documents; and reviews for legality and form all University regulations relating to the employment of faculty, staff, and other personnel and relating to the admission, suspension, or expulsion of students. The University Counsel also advises the President on engaging counsel for the University when the need arises because of either the specialized nature of the legal question involved or the volume of assistance required. The Associate Counsel reports to the University Counsel and provides legal counsel to University administration drafts and/or approves the legality and form of contracts and other legal documents and other legal counsel and support as assigned. The Director of Risk Management and Insurance reports to the University Counsel and is responsible for the oversight and coordination of the University's risk management program including liability, property and workers' compensation insurance. In addition, this position is responsible for advising senior management in loss-reduction strategy. The Director of Student Judicial Affairs and Services for Individuals with Disabilities is responsible to the University Counsel for coordinating rights and responsibilities, student judicial programs and services, student special services, and commuter student services. The student special services program includes the coordination of services for handicapped students as provided for in Section 504 of the Rehabilitation Act of 1973, as amended, and these services include identifying and resolving problems for handicapped students. The commuter student services program includes relating to the students who live off campus and making them aware of the campus community and activities. In addition, the office serves as the American Disabilities Act (ADA) Coordinator for students, faculty, and staff.

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FACULTY SENATE The Faculty Senate is the delegate assembly of the University faculty through which the faculty normally exercises its responsibilities as a group. The Faculty Senate makes recommendations to the President on academic policy and procedures including admissions, curriculum, instruction, degree requirements, staffing, and related matters. The “Organization of the Faculty” appears as Part VII of this Handbook. The Senate shall convene initially for an organizational meeting on the first Monday in May at the conclusion of the last meeting of the previous Senate. The Senate shall meet on the first Monday of each month that the University is in regular session from September through December and February through May. The Senate shall meet at other times on the call of the President or the Senate Executive Committee, reasonable notice having been given to the members of the Senate.

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ACADEMIC COLLEGES AND DEPARTMENTS College of Arts and Sciences Departments: Anthropology, Sociology, and Social Work; Art and Design; Biological Sciences; Chemistry; Computer Science; Earth Sciences; Economics; English and Theatre; Foreign Languages and Humanities; Geography; Government; History; Mathematics and Statistics; Music; Philosophy and Religion; Physics and Astronomy; and Psychology. College of Business and Technology Departments: Accounting, Finance and Information Systems; Agriculture; Center for Economic Development; Entrepreneurship and Technology; EKU Farms; EKU Small Business Development Center; Management, Marketing, and Administrative Communication; Communications; Military Science; and Technology. College of Education Departments: Counseling and Educational Psychology; Educational Leadership; Curriculum and Instruction; Special Education; and Model Laboratory School. College of Health Sciences Departments: Associate Degree Nursing; Baccalaureate and Graduate Nursing; Clinical Laboratory and Environmental Health Sciences; Exercise and Sports Science; Family and Consumer Sciences; Health Promotion and Administration; Recreation and Park Administration; and Occupational Therapy. College of Justice and Safety Departments: Criminal Justice and Police Studies; Correctional and Juvenile Justice Studies; and Loss Prevention and Safety.

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UNIVERSITY COUNCILS The President's Cabinet is composed of the vice presidents of the University and other administrative personnel appointed by the President. The council assists the President in administering the programs of the University. The President serves as chair of the President's Cabinet. The Council on Academic Affairs is the major policy making body for the academic programs of the University. All college curriculum committees report to the council. Major actions of the council are reviewed by the Faculty Senate and subsequently presented to the President of the University and the Board of Regents for final approval. Council membership is comprised of the deans and associate deans of the academic colleges, dean of Continuing Education & Outreach, Special Assistant to the Provost (University Diversity), the Assistant Vice President for Enrollment Management, the Associate Vice President for University Programs, the Dean of Libraries, the Registrar, chair of the Faculty Senate, Chair of Chairs Association, Association Vice President for Research and Dean of Graduate School, and Director of Admissions (ex officio), and two students. The Provost for Academic Affairs serves as chair of the council with the Associate Vice Presidents in Academic Affairs serving as vice chairs. The Provost Council is the major advisory body to the Provost for the development and review of policies and procedures in the area of academic affairs. The council membership is comprised of the academic deans and associate deans, the Associate Vice President for University Programs, the Assistant Vice President for Enrollment Management, and the Executive Director of Institutional Effectiveness and Research. The Provost chairs the council for Academic Affairs. The Graduate Council proposes policies and standards concerning graduate study and program requirements. The council makes recommendations to the Council on Academic Affairs. The council membership is comprised of twelve graduate faculty and two graduate students all of whom are appointed by the President from nominations by the Faculty Senate and/or the Student Association. The council is chaired by a faculty member elected by the membership of the Graduate Council. The Associate Vice President of Research and Dean of Graduate School serves as a non-voting member. Council on Student Affairs is the major policy recommending body for the area of student affairs. All other committees related to students report to the council for clearance of recommended policies. The recommendations of the council to the Vice President of Student Affairs may be presented to the Faculty Senate, the President, and the Board of Regents, when appropriate, for final approval. The Vice President for Student Affairs serves as chair of the council, and the membership consists of the directors in the area of student affairs, directors in the area of Judicial Affairs, in addition to the presidents and vice presidents of the Student Government Association, Residence Hall Association, and Student Activities Council. The Advancement Council acts as an advisory body as well as a resource for all fund-raising activities. In the broadest sense, the purpose of the Advancement Council are: (1) to create an awareness within the private sector of the financial needs of Eastern Kentucky University that are not met by state or federal support and (2) to implement a plan for meeting those needs through private support. The members of the Advancement Council shall include, but not be limited to, a representative of each college, a representative from WEKU-FM, a representative from the Intercollegiate Athletics Department, the Development Officers from the Division of Development, the Vice President for University Advancement, the Director of Alumni Relations, and the Associate Vice President for Public Relations and Marketing. The University Marketing & Communications Team acts as an oversight and advisory body as well as a resource for all marketing and communications activities. The purpose of the team is: 1) to review and recommend the University's Marketing and Communications Plans, 2) to assist in the implementation of the Marketing and Communications Plans, 3) to evaluate and recommend adjustments to the marketing and communications efforts in the areas of, but not limited to, recruiting materials, advertising, brand identity policies and other university publications. The members of the University Marketing & Communications Team shall include, but not be limited to, a representative from each college, a representative from intercollegiate athletics, a representative from WEKU-FM, the Assistant Vice President from Enrollment Management, the Director of Admissions, Dean of Continuing Education and Outreach, the Director of Financial Assistance, the Associate Vice President of Development, the Director of Alumni Relations and the Associate Vice President for Public Relations and Marketing and Director of Marketing (co-chairs).

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UNIVERSITY COMMITTEES A system of administrative, instructional, and student affairs' committees function to provide a framework for the development of general policies affecting the internal operation of the University and to oversee certain institutional functions. These committees are comprised of members appointed by the President of the University from nominations made by the Faculty Senate, the Student Association and the administrative units of the institution. Each fall the President's office distributes a complete listing of committee assignments for the academic year. A directory of all committees is maintained in the President's office and on the EKU website.

________________________________ Revised August 2005